HR Newsletter – January 2020
UltiPro Updates
Dear Colleagues,
Our new UltiPro Time and Attendance solution will be available to all employees very soon. Delivered through UltiPro®, online portal access is currently available for preview to all employees. Employees will begin entering time and hours worked in the UltiPro system for the pay cycle beginning February 9, 2020. Please note that employees will be required to also continue to enter hours in Colleague until notified otherwise. This will help ensure continuity of pay through the testing period. Additional information is coming soon regarding the transition.
Training for entering and approving time begins next week.
When you begin using the UltiPro portal, you’ll quickly notice that the solution is quite intuitive to use. Once you log in, you can navigate quickly and easily. UltiPro will help improve our communications as well as provide you with faster and efficient HR services.
If you have any questions, please contact Tarnya Brooks at 405.682.750 or via email: tbrooks@occc.edu.
Your Money
Payroll Updates
The IRS has released a new W4 form. You are not required to submit a new W4 form, but you may want to review the form to verify your information is accurate. Click here to view the IRS page where you will find the new form and Frequently Asked Questions (FAQs).
Employees of OCCC cannot provide tax advice or advise you in completing the form; however, the IRS website offers a tax withholding estimator to help with the completion of the new W4 form. You can also visit your preferred tax advisor for assistance.
Events & Celebrations
Mark your calendars for 2020
| January 20: January 21: January 28-30: February 5: February 12: February 19: March 16- 20: March 24- 26: |
Martin Luther King, Jr. Day - Campus Closed Spring 2020 Semester Begins OBI Blood Drive Campus Resource Fair Transfer Fair Volunteer Fair Spring Break - Campus Closed Spring Health Fair in Union Rooms 1- 3 |
Parade in Downtown OKC at 2:00 P.M.
Martin Luther King, Jr. Day is Monday, January 20, 2020. Oklahoma City hosts the 3rd largest Martin Luther King, Jr. parade in the nation. For information about the parade, other activities, as well as opportunities to get involved in your community, go to okcmlk.org. Members from the OCCC community will be walking in the parade.
Training
Professional Development Update
UltiPro Log-in, Navigation, Entering Time & Scheduling Time Off
Training Schedule
January 21-24: Training begins. Contact Ginger at ext. 7827 for more info.
January 27–31: ZOOM training is available on the HR webpage
February 3-7: Face-to-face/Individual training in HR Computer Lab
February 9 Employees will begin entering time into UltiPro
Director/Administrative Assistant Budget & Purchasing Training
Course Description: This budget process overview will provide a general understanding of the financial management component. The explanation of the purchasing procedures will demonstrate how the financial process is conducted in accordance with state laws and college protocol. In this hands-on workshop, the Budget and Purchasing Teams will explain the budget process; intricacies of object codes; auxiliary and Education and General (E&G) accounts; and vendors.
Who should attend? Financial requisition initiators and approvers.
Date: February 4, 2020
Time: 2:00 – 4:30 PM
Room: JMC-119, HR Technology Lab
Click here to register! (Seating is limited to 16 participants.)
New Employee Orientation for 2020
Wednesday, January 29
Tuesday, February 25
Wednesday, March 25
Do you need specific skills training for your career?
Send us a suggestion at HRdesk@occc.edu.
Mandatory Quarterly Employee Training
Mark your calendars. Injury and Illness Prevention training is due March 27, 2020. Emails went out on January 3 from Oklahoma City Community College (Subject: Training due on Friday, March 27, 2020). Please review your email and follow the link to complete the EVERFI course.
Questions?
Contact Dr. Cary Pirrong, Director of Equity & Compliance
cary.m.pirrong@occc.edu
PEER-TO-PEER PRAISE
Stephanie Miller - Director of Student Success
This month’s Peer-to-Peer spotlight features Stephanie Miller. Stephanie Miller is known for her caring, compassionate, and thoughtful demeanor. Stephanie consistently goes the extra mile to enhance relationships among different departments and truly appreciates working with a diverse group of people.
As the Director of Student Success Advising and Testing and Assessment, Stephanie ensures that the student’s experience is the top priority when making operational changes within the college. She passionately engages her staff of over 40 full-time and part-time staff members. She is known for her handwritten thank you notes and words of encouragement. Stephanie is a team player and never asks her staff to perform a task that she herself would not do. She truly leads by example. OCCC is fortunate to have her leadership.
Do you have someone you would like to nominate for Peer-To-Peer Praise? Send your submission to hrdesk@occc.edu
Wellness
How to Keep New Year's Resolutions
You have determined your New Year's resolutions. Now what? The first step is to believe you can do it. Read here to learn how to start yourself on the strongest possible footing this year.
Lactation Room Guidelines
As we start the new semester, it's a good time to remind everyone about the locations of the designated OCCC Lactation Rooms and the guidelines to support students and employees who are nursing mothers. Visit the OCCC website or click here for more information.
Benefits
OCCC Employee Wellness Points Program
The Wellness Point system was designed to encourage and reward preventive healthcare measures and promote wellness for OCCC employees. Through voluntary participation, employees are eligible for a partial or full premium waiver. The program runs from July 1 to June 30. It allows employees to mitigate the cost of their medical insurance premiums. Employees are not required to participate nor does failure to participate exclude them from full coverage under any OCCC group medical plans.
Employees who voluntarily participate in this program are required to earn six (6) points between July 1 until May 8, 2020. Each criteria point is worth $26.67. The total cost, should an employee choose not to participate or earn six (6) points, will be $160 per month. This totals $1,920 per year in medical premiums. Any health plan participant with a medical condition that prevents participation in the program should contact HR Benefits.
There are a variety of ways you can earn your six (6) points. Click here to view ways in which you can earn points. The Spring Employee Health Fair, which is a great way to earn points, is March 24- 26, 2020 in College Union rooms 1-3. Please email the HR Benefits team with any questions.
Enroll in the 403(b) Plan Today
It’s never too early or too late to start. Make sure you’re on track to reach your financial goals. Click here for instructions on how to enroll in OCCC's 403(b) plan with AIG today.
Questions?
Here's who to call:
Paul Mariconda
Senior Financial Advisor
405-315-6134
paul.mariconda@aig.com
5929 N. May Ave., Suite 506, Oklahoma City, OK 73112
Can't Get a Doctor's Appointment? Try a Virtual Visit.
Are you feeling under the weather and your doctor has no availability? With rates more affordable than urgent care, consider scheduling a virtual visit. Download the MDLive App. More info
Did You Know?
OCCC Offers Free and Discounted Software and Services
The following is a list of software and services that are free or discounted to OCCC employees:
MS Office 365
- ployees can download Office applications on up to 5 devices or work online.
- Must use according to OCCC policies.
- Contains full Office Suite plus many add-ins available at office.com. Sign in with OCCC credentials. Includes 1 TB of OneDrive cloud storage.
Rosetta Stone
- Available to all employees.
- Log in here. Click on the Rosetta Stone logo.
Adobe Creative Suite
- Available to employees at no cost.
- Can install on up to 2 devices.
- Must use according to OCCC policies.
- Sign in at adobe.com with OCCC credentials.
Questions?
Contact the helpdesk: 405-682-7777
Tech Tips
Helpful Excel Shortcuts
Switch Between Worksheets: To move through sheets in an Excel workbook using the keyboard, simply press and hold CTRL and then press the PgUp or PgDn buttons to move from right-to-left or left-to-right.
CTRL +; – Enters the current date into the active cell
CTRL + A – Selects the entire worksheet
ALT+F1 – Creates a chart of the data in the current range
SHIFT+F3 – Displays the Insert Function dialog box
SHIFT+F11 – Inserts a new worksheet
CTRL+HOME – Moves to the beginning of a worksheet
CTRL+SPACEBAR – Selects an entire column in a worksheet
SHIFT+SPACEBAR – Selects an entire row in a worksheet
Achievements
Degree Completions
Congratulations go out to the following individuals who obtained degrees in December 2019 from the University of Central Oklahoma:
Candice Bradshaw, Student Success Advisor: Master of Adult and Higher Education- Student Personnel
Deirdre Steiner, Director of Public Relations: Master of Public Administration, with honors
Gerardo Thompson, Assistant to the Director of Academic Advisement: Bachelor of Arts in Sociology
Help us celebrate employee success! Please submit to HRdesk@occc.edu any degrees or certifications earned by you or members of your team since December 1, 2019.
