HR Newsletter – February 2020

UltiPro Updates

Dear Colleagues,

As we approach the official launch date of UltiPro, Human Resources would like you to know about some of the training tools available on our HR webpage.

At the top of the page, you can access a short video. Here, you will learn how to log in, find your personal Smart and Classic Dashboard, and navigate through a few of the features.

Next, you are encouraged to take a look at the slide show, Entering Time and Time Off in UltiPro. With this multimedia tool, you can review how to log in to the UltiPro portal. You will learn, step-by-step how to enter time, schedule time off, access and update personal information, locate emergency contacts and beneficiary information, and even view the new digital employee directory--all in one place.

Feel free to explore UltiPro! However, don't be alarmed if your vacation, sick time, and personal time off balances are incorrect. This will change when we officially launch. In the meantime, take a few minutes to explore the training tools and the UltiPro self-service features. If you have not already, download the UltiPro Mobile App! Instructions are on the HR webpage and on your personal Smart Dashboard.

In closing we want to thank the employees in the departments that have already signed in and trained on UltiPro: Marketing & Public Relations, Student Support Services, Dining Services, Library staff, and the Wellness Center. We are excited about UltiPro and here to assist in any way we can.

If you would like to schedule training for your department, contact Ginger Decoteau at ext. 7827 or ginger.decoteau@occc.edu.

Your Money

New 2020 W-4 Form: Employee’s Withholding Certificate

On December 5, the IRS issued the redesigned 2020 Form W-4 (Employee’s Withholding Certificate). The new form no longer uses withholding allowances. Instead, there is a five-step process and new Publication 15-T (Federal Income Tax Withholding Methods) for determining employee withholding. For additional information regarding this process, review the publication at https://www.irs.gov/pub/irs-pdf/p15t.pdf.

Events & Celebrations

Black History Month Event

Excel Series: "Gen Z: Civics in Action"

Date: Tuesday, February 18, 2020
Time: 12:30 p.m. – 1:30 p.m.
Where: College Union 1-2 (CU-1 & 2)

Student Life, in collaboration with the OCCC Office of Equity and Compliance and in support of Black History Month, presents the latest in its heralded Excel Series. Participate in an open discussion with a panel of experts on the topic of young people taking real action and getting involved in civic and political affairs by running for office or considering a difference-making career move into community agency work.

Panelists include James Cooper, OKC Ward 2 Councilperson, J.D. Baker, Special Assistant to Mayor David Holt, Ana Hererra, South OKC Community Organizer, Neighborhood Alliance of Central Oklahoma, and Lyn Jackson, Administrative Coordinator, OK County Criminal Justice Advisory Council.

2020 United Way Campaign Kickoff

Please join us and participate in our United Way kickoff! The annual United Way Campaign is an excellent opportunity to make a difference by helping to create lasting change in the lives of others.

What: Kick-off Presentation begins at 10:00 a.m.
When: Thursday, February 20, 2020, from 10 a.m. to 2:00 p.m.
Where: CU2 and CU3

Special guest presenters will share important information about the United Way and associated organizations. Additionally, multiple partnering agencies with the United Way will be set-up in the College Union to provide essential information about the many organizations that do so much for our community.

Visit these nonprofit partners during the kickoff, and complete your BINGO card to enter a drawing for the chance to win fun prizes. Participation in the drawing is FREE for all attendees. No donations or payroll deductions are required to participate.

Payroll Donations

Your gift matters! You will receive an email from United Way on Thursday, February 20, 2020, containing your personal online payroll deduction form for the United Way. This secure email is specific to you, and your personal pledge to support the United Way. We hope that you will give careful consideration to participating in this unique opportunity to serve those with critical needs. We thank you for your financial contribution, your dedication to OCCC, and your commitment to our neighbors in the wider Oklahoma City metropolitan area.

United Way of Central Oklahoma

United Way of Central Oklahoma agency directory

Mark your calendars for 2020

February 18: February 19: February 20: March 16-20: March 24-26:

Black History Month Event Volunteer Fair United Way Kickoff Spring Break - Campus Closed Spring Health Fair in Union Rooms 1- 3

Training

Professional Development Update

Grant Writing 101

Course Description: Grant writing can be a daunting endeavor. Complicated guidelines, detailed budgets, stressful submissions: Is it any wonder most people think they don’t have time to write a grant? However, at OCCC, you have the Grants and Contracts office to assist you at every step of the way. This training will provide an overview of the basics of grant writing in hopes of encouraging you to venture into the grant world.

Who should attend? Anyone interested in writing and submitting grants.
Date: March 13, 2020
Time: 3:00 – 4:00 JMC-131, Professional Development Classroom
Register! (Seating is limited to 31 participants.)

Director/Administrative Assistant Budget & Purchasing Training

Course Description: This budget process overview will provide a general understanding of the financial management component. The explanation of the purchasing procedures will demonstrate how the financial process is conducted in accordance with state laws and college protocol. In this hands-on workshop, the Budget and Purchasing Teams will explain the budget process, intricacies of object codes, auxiliary and Education and General (E&G) accounts, and vendors.

Who should attend? Financial requisition initiators and approvers.
Date: March 10, 2020
Time: 2:00 – 4:30 JMC-119, Technology Lab
Register! (Seating is limited to 16 participants.)

New Employee Orientation for 2020

Tuesday, February 25
Wednesday, March 25

Do you need specific skills training for your career? Send us a suggestion at HRdesk@occc.edu.

Mandatory Quarterly Employee Training -- Reminder

Mark your calendars. Injury and Illness Prevention training is due March 27, 2020. Emails went out on January 3 from Oklahoma City Community College (Subject: Training due on Friday, March 27, 2020). Please review your email and follow the link to complete the EVERFI course.

Questions?  

Contact Dr. Cary Pirrong, Director of Equity & Compliance
cary.m.pirrong@occc.edu

PEER-TO-PEER PRAISE

Jordan Morris

This month’s kudos go out to Jordan Morris. Jordan is always willing to lend a helping hand whenever assistance is needed. She is an extremely knowledgeable human resources professional and a pleasure to work with. Her contributions to HR and OCCC are invaluable. Thank you for setting an excellent example for all of us.

Do you have someone you would like to nominate for Peer-To-Peer Praise? Send your submission to hrdesk@occc.edu

Wellness

Stay Healthy When You Travel Abroad

Every year more and more Americans are traveling internationally and with Spring Break around the corner, it’s a good idea to create a plan to anticipate any issues that could arise. When traveling abroad, pay attention to your health and practice healthy behaviors. No one wants to think about getting sick during a trip but sometimes things happen. If you've scheduled a trip overseas, take steps to help ensure a safe and healthy visit. For more information read Stay Healthy When You Travel Abroad from Blue Cross Blue Shield.

Benefits

As a reminder, all regular full-time employees are eligible to participate in the OCCC Tuition Reimbursement Program. For more information on Tuition Reimbursement, review Policy 2302 of the Oklahoma City Community College Policies and Procedures at https://www.occc.edu/policy/pp.html.

Did You Know?

OCCC is seeking a Student Success Advisor. The perfect person for this role will provide comprehensive student success advising services to students. The Student Success Advisor will assist students in academic planning, choosing a major, resolving academic difficulties, addressing personal challenges, and providing information about the College’s available support services & resources. Visit occcjobs.com for more information regarding this and other awesome opportunities.

Tech Tips

Use Your Scroll Wheel to Open A New Tab

Did you know that you can quickly open a link in a new tab, by clicking the scroll wheel on your mouse? After placing your cursor on the link, click down on your scroll wheel. The link will automatically open in a new tab and save you from opening a new tab, copying the link location, and pasting it in your browser.

HR Team

Kathleen Smith, J.D. has joined the Human Resources department as the Director of Employment and Employee Relations. Kathleen is an attorney with over twenty years of legal and administrative experience. Previously, she worked at the University of Oklahoma overseeing civil rights investigations and Title IX compliance. Most recently, as the Director of Intake and Program Services for the U.S. Center for SafeSport, she assessed and resolved complaints of misconduct within the Olympic sports community. Kathleen is very excited about the opportunity to serve the College in her new role.

Achievements

Certification, Accomplished!

Let's hear it for Jordan Morris, SHRM-CP! On February 8, Jordan earned her Society for Human Resource Management-Certified Professional credential. CONGRATULATIONS!

Help us celebrate employee success! Please submit to HRdesk@occc.edu any degrees or certifications earned by you or members of your team since December 1, 2019.