HR Newsletter – August 2020
UltiPro® Time and
Time and Attendance brings new capabilities and significant enhancements that deliver:
- A brand-new user experience to improve usability and navigation, including:
- A modern electronic timesheet view that displays information clearly
- A visual paid-time-off request option that simplifies request and approval processing
- Employee and manager access through a mobile device
Using UltiPro is one more way to make your work—and your life—better.
Beginning on September 1, 2020, for Monthly employees and September 6, 2020, for Biweekly employees, Time must be entered into both systems, Colleague and UltiPro. This is a critical step in the testing phase of implementation, if you have any questions about this, please don't hesitate to contact us.
View the training on HR’s webpage by selecting UltiPro, then Training Videos or contact Tarnya Brooks at firstname.lastname@example.org to schedule Zoom training on Entering Time and UltiPro Supervisor Training.
Email questions to HRtraining@occc.edu.
UPDATES TO COLLEGE POLICY 1012
In case you missed the email on Friday, August 14, we wanted to make you aware that OCCC’s newly revised Equal Opportunity, Harassment, and Nondiscrimination Policy, become effective on that date. This policy will be used to address all forms of discrimination and harassment based in a protected status, including the specific types of sexual harassment and sexual assault contemplated by the new Title IX regulations. The new College Policy No. 1012 Equal Opportunity, Harassment, and Nondiscrimination is now posted here:
This new policy provides the following:
- Prohibition of discrimination and harassment based on all protected categories;
- Information about how to report discrimination and harassment;
- All College employees are deemed Mandatory Reporters, and must report actual or suspected discrimination and harassment;
- A procedure for investigation and resolution of certain forms of sexual harassment;
- A procedure for investigation and resolution of all other forms of harassment and discrimination; and
- Restrictions on faculty/student relationships, staff/student relationships, and staff/subordinate relationships.
OCCC will include information about the new Equal Opportunity, Harassment, and Nondiscrimination Policy in its upcoming training.
OCCC aims to ensure a safe, secure, and healthy work environment for everyone, and its employees work very hard to ensure OCCC improves its policies and operations. Following the May 8, 2020, release of the new federal guidelines on Title IX in higher education, a committee was formed. This committee has worked for many weeks to revise and streamline OCCC’s Equal Opportunity, Harassment, and Nondiscrimination Policy.
We would like to especially thank the members of the Title IX Implementation committee: Dr. Cary Pirrong, Coordinator of Equity and Compliance; Dr. Kathleen Smith, Director of Employee Relations; Chris Snoddy, Associate Vice President for Student Affairs; Chris Shelley, Assistant Registrar and Student Conduct Officer; Dr. Makenna Green Garrison, Interim Associate VP for Academic Affairs; Kim Jameson, Interim Vice President for Academic Affairs; Dr. Vincent Bridges, Dean of Health Professions; Doralicia Sandoval, Director of Community Outreach and Education; and Dr. James Murray, General Counsel.
Who's Who at OCCC
Lisa D. Brown
Lisa D. Brown, Director, Career Transitions, 8 years
Brief background history
(education, prior work history, etc.) - Master’s in Management and Bachelor’s in Organizational Leadership, Southern Nazarene University, Master’s studies in Adult Education and Training , University of Central Oklahoma; Retired, Oklahoma Department of Human Services, Human Resources Manager III (last ten years)
What do you love about working at OCCC? - Education is my passion and lifelong learning is my heartbeat. I love my students. Single parents, often first generation college students, discovering themselves and accomplishing their goals. I was once where they are. I share my life’s journey with them and let them know that they are not alone, life is real but they can accomplish their goals in a non-traditional way, sometimes without a lot of family or other supports. I did with the loss of my mother at age six, my grandparents passed away, single parent, worked full-time with young family and continued education, loss of a son….. I probably never should have made it this far. But I did. SURVIVOR! I let them know they can do it too. A real live example.
How do your daily duties directly impact OCCC’s faculty, students & staff (what are your duties)? - My duties are to guide and assist students through the college environment by assisting in admission, enrollment, resources and addressing any defaults or other issues that may impact their progress. My gift is encouragement and sometimes a listening ear and a lot of tissues to catch the tears we share. I connect students with other staff as well as teach them the assertive, not aggressive way to address issues with their faculty. Help them to build their professional reputation in class and through internships, on and off campus.
What advice would you give someone who is new to the Higher Ed industry and/or OCCC? - Stay open, listen, learn and share when you can. Be real. It is a journey and you meet people along the way where you can provide support or resources to help them along the way, big or small but very impactful none the less. They will appreciate and never forget words of wisdom. They may not accept them in the beginning but they will come around and we have to be patient for that moment. I tell my students when they attend college, yes, they will learn academics but they will learn more about life in meeting people who are different, from different places, different experiences and to be open to these experiences as they will re-visit them in their career life.
What do you find most challenging about working in Higher Education? - My work is under direction/supervision of the Oklahoma Board of Regents and the Oklahoma Department of Human Services with federal TANF guidelines and of course, in alignment with OCCC. And now, add the Covid 19 pandemic and on-line learning for students who never had an on-line class and from a distance. WOW… lol. Career Transitions’ students still maintained a 91% passing rate for Summer and 85% for Fall even with switching to on-line. My favorite quote “I am the crazy person who celebrates the accomplishments of others.”
What inspires you? - I have been blessed with some lifetime mentors so I want to always mentor. The memory of my mother as she had graduated from college. I always wanted her to be proud even with the detours I took in my life. To see my students’ lives changed through their education, graduation and employment. To see them earn good grades, meet their goals, grow and start to think openly toward their goals. And of course, once they achieve those goals, we celebrate together. To defeat the myth that people on “welfare” are living off of others’ tax money. Not true, any one’s life can use “Temporary Assistance” at one point or another from somewhere and someone.
What are your hobbies or interest? - I love family. I love to cook and have people enjoy my meals. I have a really extended family as my sons’ two football teams and my daughter’s girlfriends. I had the “kool aid” house. They still call me Mama Brown and they remember my kindness and having a safe space in my home. I love music, concerts, dancing and travel when I can. I have thousands and thousands of pictures of clouds, sunsets and sunrises which I may someday convert to post cards.
First Day of Fall Early 8 week and 16 week courses
OBI Blood Drive
Labor Day Weekend - Campus Closed
Do you know someone who would be a great addition to the OCCC team? Ready for a change yourself? OCCC is now hiring for the following positions:
OCCC is seeking a Division Assistant – Career Transitions (PT)
This position is essentially responsible for troubleshooting, servicing, repairing, and installing electrical systems associated with power distribution, motor and boiler controls, motors, generators, and other electrical equipment. This position shall also perform other duties of a maintenance mechanic to include maintenance of mechanical systems, plumbing systems, and other duties associated with the overall appearance and operation of the facilities.
OCCC is seeking a STEM Vet Peer
STEM Vet Peers (mentors) have been with OCCC as students for at least one semester. These students will take on a new student Veteran buddy to show them around the campus and be an additional resource for new veterans to assist them with the transition from military life to student life.
Upperclassmen Veterans employed in this position will have a group of up to 5 students and will need to meet with each new veteran a minimum of 2 times per 8-week term. Meetings can be in person, over the phone or by video chat. Once approved documentation is received, the Veteran Student Buddy will earn 2 hours of pay at $12 per hour for each meeting. Additionally, upperclassmen Veterans employed in this position will help connect student veterans with campus wrap-around support services and help them with successful achievement of student goals through support for transfer to 4-year institutions. Performing other related duties as assigned by the course instructor
Teams is a chat-based collaboration tool that provides global, remote, and dispersed teams with the ability to work together and share information via a common space.
Teams is easy to use and is an alternative to Google, Skype and Zoom. For more information on Microsoft Teams.
Watch your email early next week for two mandatory training assignments.
The 2020-2021 First Quarter Health & Safety Training covers Blood borne Pathogens.
You will also be assigned annual Title IX - Harassment and Discrimination prevention training. The training will cover information on how to:
- prevent and identify harassment and discrimination,
- recognize behavior or other warning signs of harassment and discrimination,
- respond appropriately to reports of harassment and discrimination,
- assist those who may have experienced harassment or discrimination, and
- report harassment and discrimination.
Both assignments are due September 16, 2020. If you have any questions or issues regarding the training please contact Cary Pirrong at 405-602-7850 or by email.
DID YOU KNOW?
As you may recall, on April 6, 2020, we announced that the due date for the submission of the Annual Performance Appraisals was postponed, and that a new due date would be announced. The new due date for the Fiscal Year 2020 Performance Appraisals is September 15, 2020.
If you have questions, please don’t hesitate to reach out to Dr. Kathleen Smith, Director of Employment and Employee Relations.
QUOTE OF THE MONTH
“To handle yourself, use your head; to handle others, use your heart”
- Eleanor Roosevelt