Admissions

Regulatory

Enrollment

Students who have already been admitted to the College have two options for enrolling in courses:

Auditing a Course

Auditing gives students the opportunity to participate in a course without concern for credits or grades. Students can also re-take a course in which they have already earned credit. To audit a course, a student must meet all eligibility requirements for admission to the institution. A student may audit only those courses in which they have met all prerequisites. Audit enrollment guidelines are as follows:
A student should indicate during their initial enrollment that they intend to “audit” a course, or a student may change their enrollment to an audit up until the withdrawal deadline for the course.

Standard credit hour fees will be assessed for audited courses. Financial aid cannot be applied to
courses being audited.  A grade of “AU” will be posted on the official college transcript for each course audited (see Grading System).

Course Withdrawal/Schedule Adjustment

Students may adjust their schedules prior to the first day of the term without penalty. Students who want to adjust their schedule can contact the Office of Student Success Advising or use Self Service in the Student Portal to access online enrollment services.

Students adjusting their schedules or completely withdrawing from all classes during the first two weeks of a sixteen-week class or the first week of a four, five-, six-, or eight-week class will be charged 100% fees for any classes added and will receive a 100% refund of tuition and fees for any dropped courses. Finance and late charges accrued will be reduced. To withdraw from a class, a student must complete and submit an add/drop form in Student Success Advising or use Self Service in the Student Portal to withdrawal.

NO REFUNDS WILL BE MADE AFTER THIS PERIOD EXCEPT AS STIPULATED FOR ENROLLMENT OF TITLE IV RECIPIENTS.

See academic calendar for exact withdraw dates.

All refunds for credit students, including financial aid, will be processed in accordance with preferences selected using with BankMobile. For more information about BankMobile, visit this link https://bankmobiledisbursements.com/refundchoicessso/.  Payments made by credit card will be refunded to the credit card.

Students may still withdraw from classes after the add/drop period but will receive no refund and will be billed for any outstanding payment due. Students may withdraw without refund any time prior to the fourth quarter of a semester (through the twelfth week of a sixteen-week semester or the sixth week of an eight-week semester). Officially withdrawing from a course will not negatively affect academic standing with respect to the College’s Academic Retention Policy. However, withdrawals processed after the add/drop period may adversely affect financial aid status.

NO REFUNDS WILL BE AWARDED FOR WITHDRAWALS AFTER THE ADD/DROP PERIOD.

Late Withdrawal

Students may petition to withdraw after the add/drop or withdrawal deadline if an emergency situation exists. An emergency is defined as an extraordinary and unforeseen event (such as an illness requiring hospitalization, work transfer to another state) that occurred after the add/drop or withdrawal deadline and/or prevented the student from withdrawing by the deadline. To be considered for a Late Withdrawal the student must submit a written appeal (forms available in the Office of Records) along with support documentation to the Records and Graduation Office. The appeal can be located on the Records webpage via the Registrar Appeals. The appeal will be reviewed by a committee and the committee’s decision will be final. The appeal must be filed within 90 days of the end of the semester in question.

Student Withdrawal for Military Reasons

Students unable to complete courses due to military leave or deployment must provide documentation of their leave obligation. Students will then be released from their classes in the manner that most effectively accommodates their situation. Options may include total withdrawal or cancellation of semester, a reduction of course load, or change in class schedule. Students who do not make arrangements prior to their leave may request accommodations upon their return. These requests will be reviewed as long as they are made within a reasonable period of time after the students’ return.

Late Enrollment

Any enrollment which occurs after the first class meeting of a semester is considered to be a late enrollment. Late enrollment may be allowed during the first week of a 16-week semester or the first 2 days of an 8-week term. Students who wish to enroll late must contact the course instructor for permission. Enrollment prior to the beginning of classes is essential to afford the student the best chance of success. Students who enroll late are responsible for any coursework missed. It is critical that, prior to the next class meeting, the student contact the instructor to obtain information on the attendance policy and any coursework missed.

www.occc.edu/acs/ • (405) 682-7535

Never Attended – Non-Attendance

Students who do not attend the courses(s) for which they are enrolled will be reported by the individual faculty member as never attended and be subsequently administratively withdrawn from the courses(s).

Faculty members will be asked to submit a report of students who have never attended their class one week after the add and drop period for that term.

Students, regardless of whether or not they have made any payment or been approved for financial aid, will be administratively withdrawn from their courses(s).

Those approved for financial aid will not be awarded that aid if marked as never attended.

Never attended in online classes will be defined as having not engaged in course assignments or discussion and in face-to-face classes as having not had a physical presence in the classroom.

Students will have 90 days from the end of the term to appeal for a late administrative withdrawal and/or a reduction/elimination of charges.  The appeal process will be administered on one form and managed by the Director of the Bursar Office and the Registrar or their designees.

Additionally, if a student does not begin attending any of their courses during the add/drop period, their pending financial aid disbursements will be cancelled.  Funds disbursed prior to the start of the semester will be returned in full to financial aid programs and the student is responsible for reimbursing Oklahoma City Community College.

In-State Tuition Requirements

An initial determination, based upon information provided on the student’s application for admission, will be made as to whether a student qualifies for Oklahoma resident status. This determination will be based on the policies of the Oklahoma State Regents for Higher Education. Students who wish to petition for a change in their residence classification must submit a Petition for In-State Tuition Classification along with all appropriate support documentation to Records and Graduation Services.  The petition is available via the Registrar Appeals on the Records website.