Academic Standards

Oklahoma City Community College wants every student to achieve success. To help retain
motivated students and identify those who may need additional assistance, the College
has adopted academic standards based on criteria established by the Oklahoma State
Regents for Higher Education.

Academic Notice

Students will be placed on academic notice if their retention grade point average
(GPA) falls below a 2.0 while remaining above retention standards for academic probation
or academic suspension.

Academic Probation

Students will be placed on academic probation if they fail to meet the following minimum
requirements:

Credit Hours Attempted Cumulative GPA Requirement

Zero through 30 semester credit hours 1.7
Greater than 30 semester credit hours 2.0
Students not maintaining satisfactory progress toward objectives as indicated above
will be placed on probation for at least one semester. At the end of that semester,
the student must have achieved a semester GPA of 2.0 in regularly graded coursework,
not to include activity or performance courses, or meet the minimum institutional
retention standards in order to continue as a student.

Transfer Probation Students

Transfer students are required to provide official transcripts from all previously
attended institutions at the time of admission. Any student transferring to Oklahoma
City Community College who has been placed on academic probation or academic suspension
by another institution or who does not meet the Oklahoma City Community College retention
standards will be admitted on probation.

Academic Suspension

Students on academic probation not meeting the requirements of that probation will
be suspended for the next 16-week semester. Students suspended for the first time
may apply for readmission after meeting the terms of their suspension. They will be
encouraged to meet with their Student Success Advisor to further identify areas of
academic difficulty, schedule mandatory participation in appropriate college support
services (developmental studies courses, study skills and/or tutoring sessions) and
schedule follow-up meetings. The student will be admitted on a probationary basis
and will be expected to meet all terms of that probation. If probationary terms are
not met again, the student will be suspended for a second time and not allowed readmission
until his/ her retention GPA meets institutional standards through courses completed
at another institution.

Academic Forgiveness

Oklahoma City Community College offers students an opportunity to recover from previous
academic problems, which have resulted in a poor academic record. The three provisions
for academic forgiveness are:

1. repeated courses,
2. academic reprieve and
3. academic renewal.

Although these options may result in an improved retention and graduation grade point
average (GPA), the cumulative GPA will continue to include all coursework attempted,
including “forgiven” coursework. Additional information and petition forms are available
in the Records and Graduation Office.

*Committee Approval is required for approval.

Repeated Courses

Students have the option of repeating previously completed coursework within the following
guidelines:

1. A student may repeat up to four (4) courses, totaling no more than 18 credit hours,
   in which grades of “D” or “F” were originally earned, and petition to have only the
   second grade used in the calculation of the retention/graduation grade point average.
2. Once a petition is submitted, the first four courses of repeated coursework will count
   in the sequence in which those courses were repeated.
3. In the event such a petition is presented for a course that is repeated more than
   once, all grades earned with the exception of the first will be used to calculate
   the retention/graduation grade point average.
4. Repeated grades that are forgiven will continue to appear on the official college
   transcript, but will be noted with an * as forgiven.
5. Although the repeat provision may be an option for coursework completed prior to the
   conferral of a degree, a pre-existing graduation GPA will not be adjusted.

Academic Renewal

Students who have had academic trouble in the past and who have been out of higher
education for a number of years may recover without penalty and have a fresh start
by requesting an academic renewal. Students may apply for a renewal within the following
guidelines:

1. At least five years must have elapsed between the last semester being renewed and
   the time the renewal is being requested.
2. The semester(s) in question must be of an unsatisfactory nature.
3. Prior to requesting Academic Renewal, the student must have earned a minimum of twelve
   credit hours (excluding activity or performance courses) with a grade point average
   of 2.0 or higher. During this period, no grade lower than a “C” may have been earned
   in any regularly-graded coursework.
4. The renewal will be for all courses completed before the date specified in any approved
   renewal. Students who are granted a renewal will not receive credit for any courses
   passed or for any proficiencies earned during the renewed semesters.
5. A student may receive only one Academic Renewal or one Academic Reprieve during his/her
   academic career.
6. Semesters or terms reprieved will continue to appear on the official college transcript,
   but will be noted with an * as forgiven. The transcript legend will further note that
   reprieved coursework is not used in the calculation of the retention/graduation grade
   point average but is in the calculation of the cumulative grade point average.
7. Although the Academic Renewal provision may be an option for coursework completed
   prior to the conferral of a degree, a preexisting graduation GPA will not be adjusted.

Academic Reprieve

Students who can demonstrate extraordinary circumstances which contributed to or caused
poor performance in a previously completed semester or term may request an academic
reprieve through the Office of Records and Graduation Services within the following
guidelines:

1. At least three years must have elapsed between the period of time in which the grades
   being reprieved were earned and the time the reprieve is being requested.
2. The semester in question must be an unsatisfactory semester with a grade point average
   of less than 2.0.
3. Prior to requesting the reprieve, the student must have earned a minimum of twelve
   credit hours (excluding activity or performance courses) with a grade point average
   of 2.0 or higher. During this period, no grade lower than a “C” may have been earned
   in any regularly-graded coursework.
4. The reprieve request may be either for one semester or term of enrollment or for two
   consecutive semesters or terms of enrollment. If the student’s request is for two
   consecutive semesters, the College committee responsible for approval may choose to
   reprieve only one semester.
5. Any reprieve which is approved and awarded will be for all grades earned and hours
   attempted within the reprieved semester(s) or term(s). Students who are granted a
   reprieve will not receive credit for any courses passed during the reprieved semester
   or term. However, if a student has proven proficiency within a reprieved course as
   evidenced by a passing grade, the student will not be required to repeat the same
   course. An additional course must be used to replace the reprieved credit hours.
6. A student may receive only one academic reprieve or one academic renewal during his/her
   academic career.
7. Semesters or terms reprieved will continue to appear on the official college transcript,
   but will be noted with an * as forgiven. The transcript legend will further note that
   reprieved coursework is not used in the calculation of the retention/graduation grade
   point average but is used in the calculation of the cumulative grade point average.
8. Although the academic reprieve provision may be an option for coursework completed
   prior to the conferral of a degree, a preexisting graduation GPA will not be adjusted.