Physical, Medical and Mobility Impairment Documentation Guidelines:

Note: Guidelines are to assist the Student Support Services in collaborating with each student to determine appropriate accommodations. Documentation serves as a foundation for appropriate accommodations. The Student Support Services reserves the right to deny services or accommodations while receipt of appropriate documentation is pending. A student's Individualized Educational Plan (IEP) alone is not sufficient documentation.

  • Must be completed by a qualified professional (Qualified professionals include: physician, neurologist, or other medical specialist with experience and expertise in the area for which accommodations are being requested. The diagnostician must be an impartial individual who is not a family member of the student).

  • Should be prepared on letterhead paper from a diagnosing professional (Licensure information, address and phone number need to be included).

Recommended documentation includes

  • A clear statement of the medical diagnosis of the orthopedic/mobility disability or systemic illness.

  • Documentation for eligibility must reflect the current impact the physical disability or systemic illness has on the student's functioning (the age of acceptable documentation is dependent upon the disabling condition, the student's request for accommodations, and the current status of the student). Therefore, disabilities that are sporadic or degenerative may require more frequent documentation.

  • A summary of assessment procedures and evaluation instruments used to make the diagnosis, including evaluation results and standardized scores if applicable.

  • A description of present symptoms that meet the criteria for diagnosis.

  • Medical information relating to the student's needs to include the impact of medication on the student's ability to meet the demands of the postsecondary environment.

  • A statement of the functional impact of limitation of the disability on learning or other major life activity and the degree to which it impacts the individual in the learning context for which accommodations are being requested.

  • Please include any information you have on co-existing conditions such as learning disability, testing, intellectual functioning, and/or academic problems which you feel we should know in order to best design accommodations for this student.