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Policies and Procedures - Table of Contents

College Policies and Procedures

TABLE OF CONTENTS

Procedure Number	Procedure Title	Effective Date
	INSTITUTIONAL AND PRESIDENT'S OFFICE
123	Investments	12-18-89
142	Notice to Leave Oklahoma City Community College	03-11-02
226	Intellectual Property	03-25-03
312	Instructional Materials	10-15-07
506	Student Vaccination Requirements	02-16-04
1000	Audience Participation in Board Meetings	01-02-91
1001	Proposed Board Policies / Proposed Board Policy Changes	01-02-91
1002	President's Signature	01-02-91
1003	College Procedures	08-04-03
1004	Designation of Location for Public Notice of Board Meetings	09-18-98
1005	Meetings Held on Campus Involving Dignitaries	08-04-03
1006	Notice to Leave Oklahoma City Community College Appeal Procedure	08-04-03
(1007 through 1009 intentionally left blank)
1010	Governance Policy	07-01-07
1011	Equal Opportunity	07-01-07
1012	Respectful Educational Work Environment – Sexual Harassment	07-01-07
1013	Respectful Educational and Working Environment – Discrimination and Other Harassment	07-01-07
1014	Drug- and Alcohol-Free Educational and Working Environment	07-01-07
1015	Tobacco-Free Environment	08-01-11
1016	Weapon-Free Environment	07-01-07
1017	Naming of Oklahoma City Community College Facilities	07-01-07


(1018 through 1099 intentionally left blank)
	HUMAN RESOURCES
	EMPLOYMENT AND TERMINATION POLICIES:
2000	Employment-at-Will	07-01-07
2001	Employment Categories	07-16-07
2002	Employment Procedure	07-01-07
2003	Adjunct and Special Contracts	07-01-07
2004	Background Checks	07-28-08
2005	Introductory Period	07-01-07
2006	Employment Continuation	07-01-07
2007	Hiring Retirees and Former Employees	09-06-07
2008	Updating Personnel Information	07-01-07
2009	Employee Access to Personnel Files	07-01-07
2010	Performance Appraisal	07-01-07
2011	Drug Testing	03-01-08
2012	Nepotism	07-01-07
2013	Dual Employment	07-01-07
2014	Outside Employment	07-01-07
2015	Employment Verification and Reference Requests	07-01-07
2016	Falsification	07-01-07
2017	Tardiness	07-01-07
2018	Consensual Relationships	07-01-07
2019	Positive Discipline	07-01-07
2020	Demotion, Suspension Without Pay, Disciplinary Loss of Pay, and Termination	07-01-07
2021	Resolution of Employment Grievances	07-01-07
2022	Resignation	07-01-07
2023	Abandonment of Position	07-01-07
2024	Reduction in Force	07-01-07
(2025 through 2099 intentionally left blank)
	COMPENSATION:
2100	Compensation and Position Classification	07-01-07
2101	Time Sheets	07-01-07
2102	Overtime	07-01-07
2103	Direct Deposit	07-01-07
2104	Public Funds Accountability	07-01-07
(2105 through 2199 intentionally left blank)
	LEAVE:
2200	Holidays	07-01-07
2201	Vacation Leave	07-01-07
2202	Personal Leave	05-11-09
2203	Sick Leave	05-11-09
2204	Use of Sick Leave for Family Care	07-01-07
2205	Use of Sick Leave for Bereavement	07-01-07
2206	Use of Sick Leave for Natural Disasters	07-01-07
2207	Required Court Appearance Leave	07-01-07
2208	Voting Leave	07-01-07
2209	Inclement Weather Leave	07-01-07
2210	Family and Medical Leave Act Leave	01-16-09
2211	Military Leave	07-01-07
(2212 through 2299 intentionally left blank)
	EMPLOYEE BENEFITS:
2300	Retirement and Insurance Benefits	07-01-07
	1. 403(b) Plan
	2. Long-Term Disability Insurance
	3. Dental Insurance
	4. Health Insurance
	5. Life Insurance
	6. Oklahoma Teachers Retirement System
	7. Section 125/Medical and Dependent Care Reimbursement
	8. Social Security Benefits
	9. Vision
2301	Employee Assistance Program	07-01-07
2302	Educational Opportunities for Employees, Families and Retirees	07-01-07
2303	Extended Professional Development Program	07-01-07
2304	Employee Moving Expenses	07-01-07
(2305 through 2999 intentionally left blank)
	ADMINISTRATIVE SERVICES AND PLANNING
3001	Payroll	12-20-94
3002	Petty Cash	12-07-98
3003	Travel Procedures	08-04-03
3004	Purchasing	11-20-06
3005	Requisitioning for Purchase of Goods and Services	12-20-94
3006	Deleted
3007	Merchandise Return / Shipping Order	12-20-94
3008	Deleted
3009	Gifts to the College	05-18-04
3010	Campus Solicitation Procedure	12-20-94
3011	Student Enrollment, Supplemental, and Special Fees	08-04-03
3012	Deleted
3013	Deleted
3014	Deleted
3015	Procedures for Checking Out College Vehicles	12-07-98
3016	Transportation	08-20-01
3017	Equipment Inventory Transfer	12-07-98
3018	Inventory Control	08-04-03
3019	Removal and Return of College Property and Use of Personal Property	12-07-98
3020	Storage	12-20-94
3021	Storage of Equipment and Furniture	12-20-94
3022	Mail Procedures	12-07-98
3023	Telephone Service	08-20-01
3024	Space Modification	12-20-94
3025	Miscellaneous Emergency Purchase Reimbursement	12-20-94
3026	Maintenance and Care of Facilities	12-20-94
3027	Shipping and Receiving	12-07-98
3028	Supplies and Equipment Deliveries	12-20-94
3029	The Deactivation of Inventory Assets	08-27-07
3030	Property Asset Disposal	08-27-07
3031	Surplus Equipment and Furniture	12-07-98
3032	Contract Review Procedure	08-04-03
3033	Deleted
3034	Bookstore	02-14-05
3035	Check Cashing	12-07-98
3036	Deleted
3037	Deleted
3038	Deleted
3039	Deleted
3040	Deleted
3041	Budget Preparation	08-04-03
3042	Budget Control	12-20-94
3043	Budget and Allocation Changes	12-20-94
3044	Archives and Records Disposition	12-07-98
3045	Risk Management	12-20-94
3046	Food Service and Special Events Procedures	12-20-94
3047	Traffic and Parking Procedures	01-18-05
3048	Safety and Security of Students, Employees, and Visitors	05-09-05
3049	Evening & Weekend Emergency Response	09-24-01
3050	Lost and Found	12-07-98
3051	Master Action Planning Process	12-20-94
3052	Procedure for Initiating a Research Study	10-01-00
3053	Report Submission	12-07-98
3054	Grants Management Process	09-27-04
3055	Initiating a Grant Application (Deleted)	10-08-01
3056	Procedure for Grants Management (Deleted)	10-08-01
3057	Development of a Grant Application (Deleted)	10-08-01
3058	Information Technology Resources Acceptable Use Policy	06-27-11
3059	Internet Publishing Standards	10-29-01
3060	Revenue Collection Procedure	04-03-06
3061	Access to Integrated Information System Data and Passwords	05-17-10
3062	Facilities and Equipment Use and Rental	08-04-03
3063	Internet/Intranet Accessibility Standards	05-12-03
3064	Post Critical Incident Procedures	05-12-03
3065	Use of Force	05-12-03
3066	International Travel Procedure	06-06-05
3067	College Sponsored Off Campus Activities Waivers of Liability and Student Liability Insurance Procedure	09-29-08
3068	Time and Effort Certification Procedures for Sponsored Agreements	11-14-05
3069	Space Allocation	05-18-09
	ACADEMIC AFFAIRS
4001	Required Court Appearance for Students	11-14-94
4002	Faculty Qualifications for Credit Classes	05-03-04
4003	Copyright	11-14-94
4004	Instructional Testing Center	03-26-01
4005	Textbooks	09-30-97
4006	Supplementary Textbooks	09-30-97
4007	Adjunct Faculty Workload	09-30-97
4008	Summer and Intersession Faculty Staffing	09-30-97
4009	Full-Time Faculty Workload	05-03-04
4010	Competency-Based Instruction	09-30-97
4011	Learning Packet Guidelines	09-30-97
4012	Learning Packet Criteria	09-30-97
4013	Revising Curriculum, Course Titles, Course Descriptions	05-03-04
4014	Course Syllabi	09-30-97
4015	Scheduling of Credit Classes	09-30-97
4016	Academic Integrity	03-29-10
4017	Advisement Guidelines for Diversified Studies	09-30-97
4018	Credit by Examination	09-30-97
4019	Community Education	09-30-97
4020	Advisory Committees	03-26-01
4021	Classroom Use	09-30-97
4022	Student Responsibility for Learning	09-30-97
4023	On Campus Student Attendance	08-21-00
4024	Academic Placement	09-30-97
4025	Tutorial Assistance (Deleted)	05-03-04
4026	Developmental Studies	11-14-94
4027	Deleted
4028	Grading System	09-30-97
4029	Deleted
4030	Student Appeal of a Grade	04-11-11
4031	Developing and Approving Faculty Release Time	05-03-04
4032	Appointment and Responsibilities of Department Chair or Program Director	07-01-02
4033	Exceptional Reprieve of Student Course Work	05-03-04
4034	Student Newspaper Advisory Board	05-03-04
4035	Oklahoma City Community College Student Newspaper	04-07-95
4036	Market Value Adjustment Approval Procedure	05-08-01
4041	Academic Rank	02-26-07
4042	Academic Freedom and Responsibilities	02-26-07
4043	The Faculty Association	02-26-07
	STUDENT SERVICES
5001	Drug and Alcohol: Student Sanctions, Information and Procedures	03-26-01
5002	Communicable Disease	05-09-11
5003	Dress Code for Students and Visitors	03-26-01
5004	Designations of Locations for Public Notice	01-02-91
5005	Display and Distribution of Information	06-07-10
5006	Bulletin Boards	06-07-10
5007	Parking Decals	12-07-98
5008	Classroom Facilities Scheduling (non-class related)	03-26-01
5009	Academic Suspension Appeals	10-05-98
5010	Readmitting Suspended Students	01-02-91
5011	Course Substitutions in Degree Plan Requests	01-20-94
5012	Program Status Checks	01-20-94
5013	Transfer Credit Analysis	01-02-91
5014	Graduation Application	01-02-91
5015	Tentative Class List	01-02-91
5016	Grade Changes	01-02-91
5017	Grade Book	01-02-91
5018	Recording Grades for Repeated Courses	03-04-94
5019	Grade Report	03-04-94
5020	Final Grade Reporting Process	01-02-91
5021	Transcripts	03-04-94
5022	Degree Sheet Responsibilities	01-02-91
5023	GED Application and Testing	06-07-10
5024	ACT Assessment	06-07-10
5025	TOEFL (Test of English as a Foreign Language)	03-26-01
5026	Academic Suspension Appeals	01-20-94
5027	Confidentiality and Release of Student Records (Deleted)	03-09-09
5028	Emergency Messages to Students	01-02-91
5029	Supervision of Children	01-02-91
5030	Student Identification Cards	01-24-94
5031	New Credit-Seeking Students Orientation	01-20-94
5032	Disciplinary Procedures for Students Enrolled in Credit Classes	11-24-03
5033	Disciplinary Sanctions	03-26-01
5034	Student Conduct Committee Appeal	03-26-01
5035	Student Grievance	08-04-03
5036	Counseling Intervention	04-11-11
5037	Delivery of Summons / Subpoena to a Student	01-20-94
5038	Academic Standards	02-01-94
5038-a	Deleted
5038-b	Deleted
5039	Students Repeating Courses	01-02-91
5040	Withdrawal From a Class	01-24-94
5041	Admission Procedures	02-28-94
5042	Admission of Transfer Students	02-28-94
5043	Admission of International Students	02-01-94
5044	Nursing Admission	01-02-91
5045	Nursing Progression	01-02-91
5046	Nursing Re-Admissions	01-02-91
5047	Nursing Transfer	01-02-91
5048	Physical Therapist Assistant Admissions	01-02-91
5049	Advisement Referral	06-01-96
5050	Enrollment	01-02-91
5051	Deaf and Hard of Hearing Program (Deleted)	05-18-04
5052	Disabled Students Support Services	04-11-11
5053	Override	01-02-91
5054	Refunds of Tuition and Fees	12-07-98
5055	Late Registration	01-20-94
5056	Academic Advisor Assignment	01-02-91
5057	Job Placement Services (Deleted)	1-05-04
5058	Career Counseling	03-26-01
5059	Student In-State and One-Day Trips	03-26-01
5060	Student Out-of-State and Overnight Trips	01-20-94
5061	Trips Sanctioned by the College	01-20-94
5071	Food Service Procedures (Deleted)	03-26-01
5073	On-Campus Sexual Offenses	01-31-95
5075	Student Accommodation Grievance	04-11-11
5076	Student Conduct Code	05-09-11
5077	Death of a Student	05-09-11

	PLANNING, RESEARCH, AND PUBLIC INFORMATION
6000	Institutional Review Board	08-06-07
6001	Deleted
6002	Deleted
6003	Printing Services	12-03-01
6004	Institutional Communications	01-02-91
6005	Institutional Contacts with News Media	12-03-01
6006	Request for Information	08-04-03

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Policies and Procedures - Table of Contents