Policies and Procedures - Table of Contents

 
Procedure Number Procedure Title Effective Date
  INSTITUTIONAL AND PRESIDENT'S OFFICE  
123 Investments 12-18-89
135 Energy Conservation 08-20-12
142 Notice to Leave Oklahoma City Community College 03-11-02
226 Intellectual Property 03-25-03
312 Instructional Materials 10-15-07
506 Student Vaccination Requirements 02-16-04
1000 Audience Participation in Board Meetings 01-02-91
1001 Proposed Board Policies / Proposed Board Policy Changes 01-02-91
1002 President's Signature 01-02-91
1003 College Procedures 08-04-03
1004 Designation of Location for Public Notice of Board Meetings 08-12-13
1005 Meetings Held on Campus Involving Dignitaries 08-04-03
1006 Notice to Leave Oklahoma City Community College Appeal Procedure 08-04-03
(1007 through 1009 intentionally left blank)
1010 Governance Policy 07-01-07
1011 Equal Opportunity, Diversity, Civility, and Non-Discrimination 02-01-16
1012 Respectful Educational and Working Environment: Sexual Misconduct, Discrimination, and Harassment Policy 02-01-16
1013 Respectful Educational and Working Environment – Discrimination and Other Harassment 07-01-07
1014 Drug- and Alcohol-Free Educational and Working Environment 09-26-16
1015 Tobacco-Free Environment 02-24-14
1016 Weapon-Free Environment 07-01-07
1017 Naming of Oklahoma City Community College Facilities 04-28-08
(1018 through 1099 intentionally left blank)
  HUMAN RESOURCES  
  EMPLOYMENT AND TERMINATION POLICIES:  
2000 Employment-at-Will 07-01-07
2001 Employment Categories 07-16-07
2002 Employment Procedure 03-04-13
2003 Adjunct and Special Contracts 07-01-07
2004 Background Checks 10-03-16
2005 Introductory Period 07-01-16
2006 Employment Continuation 07-01-16
2007 Hiring Retirees and Former Employees 09-06-07
2008 Updating Personnel Information 10-05-15
2009 Employee Access to Personnel Files 07-01-07
2010 Performance Appraisal 07-01-07
2011 Drug Testing 03-01-08
2012 Nepotism 10-05-15
2013 Dual Employment 07-01-07
2014 Outside Employment 07-01-07
2015 Employment Verification and Reference Requests 07-01-07
2016 Falsification 07-01-07
2017 Tardiness 07-01-07
2018 Consensual Relationships 07-01-07
2019 Positive Discipline 07-01-07
2020 Demotion or Termination 07-01-16
2021 Resolution of Employment Grievances 07-01-16
2022 Resignation 07-01-07
2023 Abandonment of Position 07-01-07
2024 Reduction in Force 07-01-07
2025 Children in the Workplace 03-24-14
2028 Employee Request for Reasonable Accommodation 07-27-15
(2029 through 2099 intentionally left blank)
  COMPENSATION:  
2100 Compensation and Position Classification 07-01-07
2101 Time Sheets 07-01-07
2102 Overtime Compensation 11-13-17
2103 Direct Deposit 07-01-07
2104 Public Funds Accountability 07-01-07
(2105 through 2199 intentionally left blank)
  LEAVE:  
2200 Holidays 07-01-07
2201 Vacation Leave 07-01-07
2202 Personal Leave 05-11-09
2203 Sick Leave 05-11-09
2204 Use of Sick Leave for Family Care 07-01-12
2205 Use of Sick Leave for Bereavement 07-01-12
2206 Use of Sick Leave for Natural Disasters 07-01-07
2207 Required Court Appearance Leave 07-01-07
2208 Voting Leave 07-01-07
2209 Inclement Weather Leave 07-01-07
2210 Family and Medical Leave Act Leave 11-11-14
2211 Military Leave 07-01-07
(2212 through 2299 intentionally left blank)
  EMPLOYEE BENEFITS:  
2300 Retirement and Insurance Benefits 03-23-15
  1. 403(b) Plan  
  2. Long-Term Disability Insurance  
  3. Dental Insurance  
  4. Health Insurance  
  5. Life Insurance  
  6. Oklahoma Teachers Retirement System  
  7. Section 125/Medical and Dependent Care Reimbursement  
  8. Social Security Benefits  
  9. Vision  
2301 Employee Assistance Program 07-01-07
2302 Educational Opportunities for Employees and Families 07-11-16
2303 Extended Professional Development Program 07-01-07
2304 Employee Moving Expenses 07-01-07
2305 Emeritus Policy 05-01-15
(2306 through 2999 intentionally left blank)
  ADMINISTRATIVE SERVICES AND PLANNING  
3001 Payroll 12-20-94
3002 Petty Cash 12-07-98
3003 Travel Procedures 08-04-03
3004 Purchasing 11-20-06
3005 Requisitioning for Purchase of Goods and Services 12-20-94
3006 Deleted  
3007 Merchandise Return / Shipping Order 12-20-94
3008 Deleted  
3009 Gifts to the College 05-18-04
3010 Campus Solicitation Procedure 12-20-94
3011 Student Enrollment, Supplemental, and Special Fees 08-04-03
3012 Deleted  
3013 Deleted  
3014 Deleted  
3015 Procedures for Checking Out College Vehicles 12-07-98
3016 Transportation 08-20-01
3017 Equipment Inventory Transfer 12-07-98
3018 Inventory Control 08-04-03
3019 Removal and Return of College Property and Use of Personal Property 12-07-98
3020 Storage 12-20-94
3021 Storage of Equipment and Furniture 12-20-94
3022 Mail Procedures 12-07-98
3023 Telephone Service 08-20-01
3024 Space Modification 12-20-94
3025 Miscellaneous Emergency Purchase Reimbursement 12-20-94
3026 Maintenance and Care of Facilities 12-20-94
3027 Shipping and Receiving 12-07-98
3028 Supplies and Equipment Deliveries 12-20-94
3029 The Deactivation of Inventory Assets 08-27-07
3030 Property Asset Disposal 08-27-07
3031 Surplus Equipment and Furniture 12-07-98
3032 Contract Review Procedure 08-04-03
3033 Deleted  
3034 Bookstore 05-23-16
3035 Check Cashing 12-07-98
3036 Deleted  
3037 Deleted  
3038 Deleted  
3039 Deleted  
3040 Access to Buildings and Facilities during Non-Operational Hours 11-01-12
3041 Budget Preparation 08-04-03
3042 Budget Control 12-20-94
3043 Budget and Allocation Changes 12-20-94
3044 Archives and Records Disposition 12-07-98
3045 Risk Management Program 05-29-12
3046 Food Service and Special Events Procedures 12-20-94
3047 Traffic and Parking Procedures 01-18-05
3048 Safety and Security of Students, Employees, and Visitors 09-26-16
3049 Evening & Weekend Emergency Response 09-24-01
3050 Lost and Found 12-07-98
3051 Master Action Planning Process 12-20-94
3052 Procedure for Initiating a Research Study 10-01-00
3053 Report Submission 12-07-98
3054 Grants Management Process 09-27-04
3055 Initiating a Grant Application (Deleted) 10-08-01
3056 Procedure for Grants Management (Deleted) 10-08-01
3057 Development of a Grant Application (Deleted) 10-08-01
3058 Information Technology Resources Acceptable Use Policy 06-27-11
3059 Internet Publishing Standards 10-29-01
3060 Revenue Collection Procedure 04-03-06
3061 Access to Integrated Information System Data and Passwords 05-17-10
3062 Facilities and Equipment Use and Rental 08-04-03
3063 Internet/Intranet Accessibility Standards 05-12-03
3064 Post Critical Incident Procedures 05-12-03
3065 Use of Force 05-12-03
3066 International Travel 05-29-12
3067 Oklahoma City Community College Sponsored Off-Campus Activities 05-29-12
3068 Time and Effort Certification Procedures for Sponsored Agreements 11-14-05
3069 Space Allocation 09-11-17
3070  Risk Management for Clinical, Practicum and Internship Programs - OCCC Students 05-29-12
3071 Disposal of Hazardous Waste, Chemical Waste and Unused Chemicals 03-04-13
3072 Environmental Health and Safety Program 01-07-13
3073 Visual and Performing Arts Center Alcoholic Beverage Policy

12-16-13

3074 Use of Human Powered Personal Conveyance Vehicles

05-09-16

3075 Use of Motor or Battery Powered Personal Conveyance Vehicles

05-09-16

  ACADEMIC AFFAIRS  
4001 Required Court Appearance for Students 02-22-16
4002 Faculty Qualifications for Credit Classes 03-31-16
4003 Copyright 05-23-16
4004 Instructional Testing Center 03-26-01
4005 Instructional Material 05-13-13
4006 Deleted 05/08/13  
4007 Adjunct Faculty Workload 05-23-16
4008 Deleted 03/31/16  
4009 Full-Time Faculty Workload 05-03-04
4010 Competency-Based Instruction 09-30-97
4011 Deleted 10/12/15  
4012 Deleted 10/12/15  
4013 Deleted 05/09/16  
4014 Course Syllabi 12-12-16
4015 Scheduling of Credit Classes 02-29-16
4016 Academic Integrity 02-01-16
4017 Deleted 03/31/16  
4018 Credit by Examination 09-30-97
4019 Community Education 09-30-97
4020 Advisory Committees 03-20-17
4021 Classroom Use 03-31-16
4022 Deleted 05/09/16  
4023 On Campus Student Attendance 08-21-00
4024 Academic Placement 09-30-97
4025 Tutorial Assistance (Deleted) 05-03-04
4026 Developmental Studies 11-14-94
4027 Deleted  
4028 Grading System 09-30-97
4029 Deleted  
4030 Student Appeal of a Grade 05-23-16
4031 Developing and Approving Faculty Release Time 05-03-04
4032 Appointment and Responsibilities of Department Chair or Program Director 07-01-02
4033 Exceptional Reprieve of Student Course Work 05-03-04
4034 Student Newspaper Advisory Board 05-03-04
4035 Oklahoma City Community College Student Newspaper 04-07-95
4036 Deleted 03/31/16  
4041 Academic Rank 02-26-07
4042 Academic Freedom and Responsibilities 02-26-07
4043 The Faculty Association 02-26-07
  STUDENT SERVICES  
5001 Drug and Alcohol: Student Sanctions, Information and Procedures 03-26-01
5002 Communicable Disease 05-09-11
5003 Dress Code for Students and Visitors 03-26-01
5004 Designations of Locations for Public Notice 01-02-91
5005 Display and Distribution of Information 11-14-16
5006 Campus Temporary Signage and Posting of Information 12-12-16
5007 Parking Decals 12-07-98
5008 Classroom Facilities Scheduling (non-class related) 03-26-01
5009 Readmission after Academic Suspension 06-23-14
5010 Readmitting Suspended Students (Deleted) 06-23-14
5011 Course Substitutions in Degree Plan Requests 04-02-15
5012 Deleted 05/01/15  
5013 Transfer Credit Analysis 04-02-15
5014 Graduation Application 04-02-15
5015 Deleted 05/01/15  
5016 Grade Changes 05-11-15
5017 Deleted 05/01/15  
5018 Deleted 05/01/15  
5019 Deleted 05/01/15  
5020 Final Grade Reporting Process 05-11-15
5021 Transcripts 04-02-15
5022 Deleted 05/01/15  
5023 GED Testing (Deleted) 05-05-14
5024 Office of Testing and Assessment Services 02-18-14
5025 TOEFL (Test of English as a Foreign Language) (Deleted) 05-05-14
5026 Academic Suspension Appeals 05-11-15
5027 Confidentiality and Release of Student Records (Deleted) 03-09-09
5028 Emergency Messages to Students 01-02-91
5029 Supervision of Children 01-02-91
5030 Student Identification Cards 05-11-15
5031 Deleted 11-14-16
5032 Deleted 10-10-16
5033 Deleted 10-10-16
5034 Deleted 10-10-16
5035 Student Grievance 11-14-16
5036 Counseling Intervention 04-11-11
5037 Delivery of Summons / Subpoena to a Student 11-30-15
5038 Academic Standards 11-30-15
5039 Deleted 05/01/15  
5040 Withdrawal From a Class 08-01-16
5041 Admission Procedures 05-01-15
5042 Admission of Transfer Students (Deleted) 06-23-14
5043 Admission of International Students (Deleted) 06-23-14
5044 Deleted  
5045 Deleted  
5046 Deleted  
5047 Deleted  
5048 Physical Therapist Assistant Admissions Procedures 01-02-91
5049 Advisement Procedures 05-01-15
5050 Deleted 05/01/15  
5051 Service Animals 05-11-12
5052 Student Support Services for Students with Disabilities 04-10-14
5053 Override 08-01-16
5054 Refunds of Tuition and Fees 12-07-98
5055 Deleted 05/01/15  
5056 Deleted 05/01/15  
5058 Deleted 05/01/15  
5059 Student In-State and One-Day Trips 03-26-01
5060 Student Out-of-State 01-20-94
5061 Trips Sanctioned by the College 01-20-94
5071 Deleted  
5073 Deleted  
5075 Student Accommodation Grievance 11-10-15
5076 Student Conduct Code 10-10-16
5077 Death of a Student 05-09-11
5078 Awarding Posthumous Degree  04-02-12
5079 Enrollment Verification Request  08-01-16
  PLANNING, RESEARCH, AND PUBLIC INFORMATION  
6000 Institutional Review Board 08-06-07
6001 Deleted  
6002 Deleted  
6003 Printing Services 12-03-01
6004 Institutional Communications 01-02-91
6005 Institutional Contacts with News Media 12-03-01
6006 Request for Information 08-04-03
     
Board of Regents Policies: Policy Governance