Advisement Tips

 

 

academic advising handbook

 

 

T he Academic Advising Handbook is a good resource for every OCCC student. The content includes the Department of Academic Advising contact information and office hours, how to  declare a major, degree options, explanation of assessment test scores used to make enrollment decisions, available class schedules, registration, general education requirements, Moodle instructions and much  more. Please take the time to review and refer back to as needed.

 
 
 

Advisement tips:

An Academic and/or Faculty advi sor can assist with developing a plan to stay on track toward graduation and achie ving your personal and career goals.

 

Aca d emic Advisors assist students with:

  • Individualized Academic advising
  • Choosing appropriate classes to enroll
  • Changing a major ( link to OCCC major options: www.occc.edu/academics/programs/index.htmt)
  • Developing an Academic plan
  • Roadmap of courses needed to take in sequence to progress toward graduation
  • Evaluation of degree program
  • Career Assessment and Planning
  • Academic Problems/Referrals for assistance
  • Placement testing, test referrals and study material (Accuplacer Study Guide: http://www.occc.edu/acs/pdf/Accuplacer_Guide.pdf
  • Assisting Health majors through the application process
  • Requesting faculty advisors for applicable majors
  • Preliminary transcript evaluation
  • Enrollment approval(if needed)

 

Faculty advisors assist students with:

  • Approval of courses required for certain majors
  • Provide working knowledge and expertise in the field of study they teach and advise
  • Assist with class offerings
  • Help in preparation to transfer to a college/university or finding a career and networking

 

  Career Advising

 

Enrollment tips

  • Planning is crucial to your success
  • Enrollment begins approximately the 8th week of the semester Fall(October) and Spring/Summer(March)
  • Call Academic Advising at 405-682-7535 to make an appointment with an advisor
  • Enroll early to get the courses you need(All courses are not offered every semester)
  • Don’t settle for courses that are not convenient for your schedule
  • Use Mine Online to review your program evaluation and enroll(if eligible)

 

  Academic Support

  • Get help early when your are having academic and/or personal issues
  • Make an appointment with a Learning Support Specialist or Licensed Counselor in Student Support Services at 405-682-7520
  • Don’t be afraid to ask for your professor for help
  • Visit an Academic advisor for referrals

 

Academic Standards

Academic Notice:

Students will be placed on academic notice if their cumulative grade point average (GPA) falls below 2.0 while remaining above retention standards for academic probation or academic suspension.

 

Academic Probation

Students will be placed on academic probation if they fail to meet the following requirements:

0-30 hours attempted         1.7 cumulative GPA

Greater than 30

Semester hours                     2.0 cumulative GPA

 Students not maintaining satisfactory progress toward objectives as indicated above will be placed on probation for at least 1 semester. At the end of that semester, the student must have achieved a semester GPA of 2.0 in regularly-graded coursework, not to include activity or performance courses, or meet the minimum institutional retention standards in order to continue as a student

 Academic Suspension:

 Students on academic probation not meeting the requirements of that probation will be suspended for the next regular (16-week) semester. After one semester of suspension, a student may petition to the Registrar for readmission. If upon readmission, academic standards are once again not met, the student will not be allowed to continue until the retention GPA has been raised to institutional standards through coursework completed at another institution. Students wishing to appeal their suspension due to “extraordinary circumstances” should submit a written petition along with support documentation to the Registrar.

 

 

The Importance of GPA

GPA Calculator link: http://www.back2college.com/gpa.htm

 

A 2.0 or higher cumulative grade point average is required to:

  • Maintain good Academic Standing
  • Maintain eligibility for financial aid(could result in losing financial aid and/or scholarships)
  • To apply for selective programs(RN, OTA, PTA, SLPA)
  • To Transfer to  4 year institutions
  • To apply or maintain requirements for scholarships

 

Academic Forgiveness:

Oklahoma City Community College offers students and an opportunity to recover from previous academic problems which have resulted in a poor academic record. Some situations arise in students’ lives, which have hindered success in completion of classes for a semester or more. If you have found yourself in this situation, the following options are available to help improve your Academic Standing:

 

The three provisions for academic forgiveness are: 1) repeated courses, *2) academic reprieve, and *3) academic renewal. Although these options may result in an improved retention and graduation grade point average (GPA), the cumulative GPA will continue to include all coursework attempted, including “forgiven” coursework.

*Committee Approval Required- See more at: http://www.occc.edu/records/acadforg.html

Repeated Courses

Students have the option of repeating previously completed coursework within the following guidelines:

1. A student may repeat up to four (4) courses, totaling no more than 18 credit hours, in which grades of “D” or “F” were originally earned, and petition to have only the second grade used in the calculation of the retention/graduation grade point average.

2. Once a petition is submitted, the first four courses of repeated coursework will count in the sequence in which those courses were repeated.

3. In the event such a petition is presented for a course that is repeated more than once, all grades earned with the exception of the first will be used to calculate the retention/graduation grade point average.

4. Repeated grades that are forgiven will continue to appear on the official college transcript, but will be noted with an * as forgiven.

5. Although the repeat provision may be an option for coursework completed prior to the conferral of a degree, a pre-existing graduation GPA will not be adjusted.

Click to submit a Petition for Academic Forgiveness using the Repeat provision

Academic Reprieve

Students who can demonstrate extraordinary circumstances which contributed to or caused poor performance in a previously completed semester or term may request an academic reprieve through the Office of Records and Graduation Services within the following guidelines:

1. At least three years must have elapsed between the period of time in which the grades being reprieved were earned and the time the reprieve is being requested.

2. The semester in question must be an unsatisfactory semester with a grade point average of less than 2.0.

3. Prior to requesting the reprieve, the student must have earned a minimum of twelve credit hours (excluding activity or performance courses) with a grade point average of 2.0 or higher. During this period, no grade lower than a “C” may have been earned in any regularly-graded coursework.

4. The reprieve request may be either for one semester or term of enrollment or for two consecutive semesters or terms of enrollment. If the student’s request is for two consecutive semesters, the College committee responsible for approval may choose to reprieve only one semester.

5. Any reprieve which is approved and awarded will be for all grades earned and hours attempted within the reprieved semester(s) or term(s). Students who are granted a reprieve will not receive credit for any courses passed during the reprieved semester or term. However, if a student has proven proficiency within a reprieved course as evidenced by a passing grade, the student will not be required to repeat the same course. An additional course must be used to replace the reprieved credit hours.

6. A student may receive only one academic reprieve or one academic renewal during his/her academic career.

7. Semesters or terms reprieved will continue to appear on the official college transcript, but will be noted with an * as forgiven. The transcript legend will further note that reprieved coursework is not used in the calculation of the retention/graduation grade point average but is used in the calculation of the cumulative grade point average.

8. Although the academic reprieve provision may be an option for coursework completed prior to the conferral of a degree, a preexisting graduation GPA will not be adjusted.

Click to submit a Petition for Academic Forgiveness using the Reprieve provision

 

Academic Renewal

Students who have had academic trouble in the past and who have been out of higher education for a number of years may recover without penalty and have a fresh start by requesting an academic renewal. Students may apply for a renewal within the following guidelines:

1. At least five years must have elapsed between the last semester being renewed and the time the renewal is being requested.

2. The semester(s) in question must be of an unsatisfactory nature.

3. Prior to requesting Academic Renewal, the student must have earned a minimum of twelve credit hours (excluding activity or performance courses) with a grade point average of 2.0 or higher. During this period, no grade lower than a “C” may have been earned in any regularly-graded course work.

4. The renewal will be for all courses completed before the date specified in any approved renewal. Students who are granted a renewal will not receive credit for any courses passed or for any proficiencies earned during the renewed semesters.

5. A student may receive only one Academic Renewal or one Academic Reprieve during his/her academic career.

6. Semesters or terms reprieved will continue to appear on the official college transcript, but will be noted with an * as forgiven. The transcript legend will further note that reprieved coursework is not used in the calculation of the retention/graduation grade point average but is in the calculation of the cumulative grade point average.

7. Although the Academic Renewal provision may be an option for coursework completed prior to the conferral of a degree, a preexisting graduation GPA will not be adjusted.

Click to submit a Petition for Academic Forgiveness using the Renewal provision

Have you recently taken the ACT or SAT? Not sure? IF you have never taken a placement test, you may need to do so before we can advise you for classes. At OCCC we offer the Accuplacer placement test. Here is a study guide that can help you prepare.